FOR COACHES & COURSE CREATORS
Stop being the bottleneck
in your own business.
MBA-led virtual assistants who actually get the coaching and course world. Client onboarding, course platform admin, podcast production, content repurposing. You teach, we operate.
MBA-led · No sign-up fees · 4-day onboarding · From $150/wk
Here's what changes in 30 days.
- Client onboarding automated with welcome packets, contracts sent, calls scheduled, payment collected, all without you touching anything
- Course platform managed (Kajabi, Teachable, Thinkific, Circle) with student support handled inside business hours
- Podcast production fully handled, from booking guests to writing show notes to publishing across platforms
- Content repurposed across channels, your one piece becomes 10 posts, 3 reels, 1 newsletter, and a blog without your involvement
- Email list nurtured with weekly broadcasts written in your voice, ready for your one-click approval
- Inbox triaged daily so you only see the messages that actually need you
REAL CLIENT
"She's always punctual, communicates clearly, and works extremely well with the office."
Tionna, business owner, reclaimed about 12 hours a week six weeks after we started with her inboxBook a free call.
Drop your details and we will jump on a quick 20-min call to see if we are a fit for your coaching business. No commitment, no pressure.
THE PROCESS
From overwhelmed to onboarded, in four steps.
No bidding wars. No 30-page proposals. A clear process that gets you working with a real human, fast.
01
Tell us about your business
Quick 20-min discovery call. We learn your audience, offers, and what's eating your week.
02
We match you with a coaching-savvy VA
Hand-picked from our team. Course platform experience required. MBA-overseen training.
03
4-day onboarding into your stack
We learn your Kajabi, your email tool, your podcast workflow, your voice. You don't lift a finger.
04
Get back in your zone of genius
Teach, coach, create. We handle the rest of the day-to-day so you can stop being the bottleneck.
SELF-QUALIFY
Be Epic is not for everyone.
We work best with founders who are ready for a real strategic partner. If you're looking for the cheapest possible help, we're not it. Here's an honest look at who fits.
✓This is for you if...
- You're generating consistent revenue ($5K+/mo) from coaching or courses
- You're spending 15+ hours a week on tasks that don't require you
- Your course platform, inbox, or content workflow is a mess
- You want a real partner who learns your voice and brand, not a task-doer
✕This is NOT for you if...
- You haven\'t launched yet and don't have clients/students paying you
- You want someone to write your course or create your content from scratch
- You need same-time-zone live coverage during US/EU business hours
- You're looking for the cheapest help possible, regardless of quality
YOUR OPTIONS
There are three ways to get VA help. Here's how they compare.
We're not the cheapest option, and we never pretend to be. But here's why most founders find we're the smart middle choice.
Cheap VA Marketplace
$5-15/hr
PROS
Cheap upfront, easy to hire, no commitment.
CONS
No coaching/course platform experience, no oversight, high turnover, learning curve every time, your brand voice never gets captured.
Be Epic Assistant
$10-18/hr
PROS
MBA-led VAs who get the coaching world, dedicated to your brand, knows your platforms, learns your voice, becomes a strategic partner. No sign-up fees, simple monthly contract.
CONS
Not the absolute cheapest by the hour, but most clients reclaim 12+ hours a week within 30 days. The math works out fast.
Generic VA Agency
$25-40/hr
PROS
Less management burden than marketplaces, agency handles replacements.
CONS
No coaching/course specialty, rotating VAs, cookie-cutter SOPs, doesn't understand the difference between Kajabi and Teachable.
REAL CLIENT
In her own words.
No paid endorsements, no actors. We work with a small number of clients at a time so we can take care with each one. Here's one of them.
The story. Tionna came to us overwhelmed by client admin and missed touch-points. We took over inbox triage, client onboarding, and her course platform so she could focus on the actual coaching.
"She's always punctual, communicates clearly, and works extremely well with the office."
12+
Hours per week
reclaimed
reclaimed
6 wks
To full operational
handoff
handoff
TRANSPARENT PRICING
Pick the tier that fits, change it anytime.
No sign-up fees. No hidden costs. You sign the monthly contract, we get started. No setup invoice, no onboarding charge, no "implementation fee." Scale up for launches, scale down in slower months. We bill in advance with 30-day cancel notice.
15 Hours / Week
Starting at
$150
/wk
15 hours per week
- Dedicated MBA-led VA
- Inbox triage + DM management
- Email & calendar management
- No-fault VA replacement
30 Hours / Week
Starting at
$300
/wk
30 hours per week
- Everything in 15 Hours
- Course platform support
- Client onboarding automated
- Weekly newsletter drafted
40 Hours / Week
Starting at
$400
/wk
40 hours per week (full-time)
- Everything in 30 Hours
- Dedicated full-time VA
- Podcast production
- Content repurposing
Custom
Let's talk
Multi-VA, custom scopes
- Multiple VAs for your brand
- Team lead included
- Custom workflows
- Quarterly business reviews
All tiers include the 30-day no-fault VA replacement guarantee. Cancel anytime with 30 days notice.
SKIP THE FORM
Or just pick a time.
Already know you want to talk? Grab a slot directly. The 20-min discovery call is free, no pressure, no commitment.
📅
Discovery call with Zahkia
20 minutes · Zoom · No commitment
MEET THE FOUNDER
Built by an MBA. Run by one.
Zahkia M., MBA
Founder, Be Epic Assistant LLC
I built Be Epic Assistant LLC because I watched too many coaches and course creators burn out doing $15/hour platform work instead of building their actual business.
After my MBA, I spent years operating inside fast-growing service businesses, watching the same pattern: brilliant teachers stuck in DMs and Kajabi settings, missing the chance to create their next offer, working 60-hour weeks because they couldn\'t trust anyone with the backend.
Every VA at Be Epic is hand-picked, MBA-overseen, and trained on the operational standards I learned in business school. For coaches and course creators specifically, that means platform fluency, voice-matching for content, and a discipline around client communication that protects your reputation.
The 30-day no-fault VA replacement guarantee.
If your VA isn't the right fit in the first 30 days, we'll match you with a new one within 7 days. No questions, no fees, no contract renegotiation. You shouldn't have to settle, and you won't.
FAQ
Honest answers to what you're wondering.
If we didn't cover something, you can ask us directly via the form below.
Yes. We specifically match coaching and course clients with VAs who have prior platform experience. Most are fluent in at least 2-3 of Kajabi, Teachable, Thinkific, Circle, Mighty Networks, and Skool. During the 4-day onboarding, we train on your specific stack and workflows.
No. No sign-up fees, no setup charges, no hidden costs, no implementation invoice. You sign the monthly contract, we get started. That is it.
Yes, but with structure. We start by analyzing your existing content (newsletters, podcast transcripts, social posts) to build a voice guide. Then your VA drafts content for your approval before anything goes live. Over 4-6 weeks, the voice match gets sharp enough that most clients only need to lightly edit.
We'll replace them within 7 days, no questions asked, no fee. Our 30-day no-fault guarantee is the strongest in the industry.
Our team is global with strong coverage in the Philippines and Latin America. All work English-fluent business hours that match your time zone.
Four business days from contract signature to your VA being onboarded and working in your tools. Most coaches are getting hours back within their first week.
No. Monthly billing with 30-day notice to pause or cancel. We earn your business every month, not lock you into one.
Bump up to Growth or Scale for the launch month, then drop back down once the launch settles. Move between tiers anytime with one business day notice. We bill prorated.
We hire globally, with strong coverage in the Philippines and Latin America. This lets us pay our team well in their local markets while offering you US-based-agency quality without US-based-agency overhead. The MBA oversight, course-platform training, voice-matching for content, and dedicated VA model all come standard.
YOU'RE READY
Stop reading. Start delegating.
You've made it to the bottom of the page. That means you're seriously considering this. Here's what happens next:
- You fill out the form in 60 seconds
- You land on my calendar right after submitting
- Free 20-min discovery call, no pressure, no commitment
- If we're a fit, you're onboarded in 4 days
- No sign-up fees, you sign the contract and we get started
Book a free call.
Drop your details and we will jump on a quick 20-min call to see if we are a fit for your coaching business. No commitment, no pressure.